Everything that happens after “Apply now.”
Certrevo runs the operations behind cohort-based programs. Review applications, schedule live sessions, collect tuition, and issue verified certificates — without a spreadsheet in the middle.
Replaces the stack you never chose
- Google FormsApplications
- A spreadsheetWho got in
- WhatsAppSession links
- Your bank appTuition
- CanvaCertificates
- MailchimpReminders
Getting accepted is easy. Paying is where students disappear.
This is a real cohort at a real training business, before Certrevo. Two hundred people signed up. Nine paid.
Every course platform is built to optimize the top of that chart. Your revenue leaves at the bottom, in the days between “congratulations” and “payment received” — when nobody is tracking who still owes you and the follow-up depends on someone remembering. Certrevo makes that gap a queue your team can actually work.
of accepted students never paid. That is not a marketing problem. Nobody chased the money, because chasing it meant a spreadsheet and a group chat.
One record from application to certificate.
A student applies once. That same record carries their decision, their seat, their invoice and their credential — so nothing has to be re-entered and nothing gets lost between tools.
Review applications like an admissions office
Real states, not an inbox with a rule. Move one applicant or five hundred, and every one of them gets their own email automatically.
- Nadia RahmanAPP-2418Accepted
- Tobi AdeyemiAPP-2417Owes $600
- Leila HaddadAPP-2416Shortlisted
Bill on acceptance
Nobody pays before they have a seat. Nobody keeps a seat without paying.
$1,200
Due in 6 days · auto-reminder on
Schedule a whole cohort at once
Thirty sessions across six weeks, each with its own host, link and recording.
Week 3, session 12 live now
Certificates anyone can verify
A unique credential ID and a public page, not a PDF someone could retype.
Chase what you are owed
Accepted-but-unpaid is a saved segment you can email, not a filter someone rebuilds every Monday.
Your own deployment, not a row in a shared table
Every customer runs on a dedicated application and a dedicated Postgres database, in the region you choose, with a full export whenever you want one.
Dedicated app
No noisy neighbours
Dedicated database
Your data, your region
Full export
Leave whenever
Five jobs your current stack does badly.
Each one is a full surface in the product, not a checkbox on a feature list.
Take applications and decide on them
Build the application form for each program, then move people through review with states that mean something.
- Multi-step forms with file uploads for transcripts and portfolios
- In review, shortlisted, accepted, waitlisted, declined
- Bulk decisions that still send individual emails
- Applicants see their status update live, without refreshing
If you sell recordings, buy a course platform.
Teachable, Kajabi and Thinkific are good at what they were built for. None of them were built for a program with an intake, a decision and a start date.
| Capability | Course platforms | Forms & spreadsheets | Certrevo |
|---|---|---|---|
| Sell a recorded course | Yes | No | Partial |
| Application form per program | No | Partial | Yes |
| Review and shortlist applicants | No | Partial | Yes |
| Accept, waitlist, decline with automatic emails | No | No | Yes |
| Invoice only after acceptance | No | No | Yes |
| Bank transfer with proof review | No | Partial | Yes |
| See who was accepted but never paid | No | Partial | Yes |
| Repeatable cohorts with frozen history | No | No | Yes |
| Per-session schedule gated by enrollment | Partial | No | Yes |
| Certificates with public verification | Partial | No | Yes |
| Revoke a credential | No | No | Yes |
| Your own database and full export | No | Yes | Yes |
Built for programs with a start date.
If your revenue depends on a cohort filling and tuition clearing before week one, this was built for you.
Independent instructors
You are the operations team.
One or two workshops a month and nobody to chase payments. Certrevo is the coordinator you cannot justify hiring yet.
- 20–80 students per cohort
- Set up in a week
Training academies
Several programs, several instructors, one calendar.
Roles and approval queues so instructors can publish without an owner unblocking every change.
- Unlimited programs
- Five permission levels
Fellowships & selective programs
You select people. You do not sell seats.
Competitive intake with a review committee, a real decision, and a credential worth putting on a CV.
- Committee review
- Verifiable credentials
What buyers ask first.
If yours is not here, ask it on the call. We would rather tell you Certrevo is the wrong fit than sell you a migration you regret.
Book a demoBring us your messiest cohort.
Thirty minutes on a program you are actually running. We will show you where students are dropping out and what the platform does about it.